Choosing The Best Flatbed Scanner On The Market

Flatbed ScannerChoosing the best flatbed scanner for your home or office can be a difficult task. You may not understand the terms or what difference one resolution makes from another. You may be confused about what features and how powerful you need the scanner to be based on what you will use it for. If all of this sounds too familiar, this is the article for you. We’ll guide you through what to look for when browsing at the electronic store and how to decide which flatbed scanner to finally bring home.

Best Flatbed Scanner Terms

Resolution

Resolution is measured in dots per inch (DPI). This may not mean much to you when looking at different scanners. But the DPI determines the quality of the scanned image. The higher the resolution, the clearer and crisper the final image. Depending on what you will use it for, the best flat bed scanners for your needs will vary. Are you scanning documents or forms? A lower resolution, or DPI, of around 400-600 should do. However, if you need photo quality images, 600-1200 DPI is more appropriate. If you may be scanning a mix of papers and images, you might go for a resolution somewhere in between.

Bit Depth

Every pixel of the document or image is scanned but how well depends on the bit depth. A lower bit depth means less detail as a higher bit depth means more. For average use, a 24-bit scanner is good. The best flatbed scanner for producing posters or larger scans or just for better colors and detail is a 30-36 bit.

Dynamic Range

Again, this property determines how rich the quality of the final image is. Unlike DPI, which determines how crisp the image is, or bit depth, which is how much detail is captured from every pixel, dynamic range determines how many subtleties in the image are picked up. Dynamic range comes with a scale of 0-4 with most scanners falling in the middle. The best flatbed scanner for you will depend on how much quality you desire.

Speed1012794344

Speed is just how fast the scanner does its job. This is probably not as important to you as the quality of the scanning. However, if you’re in an office environment and scan a lot of documents, you probably don’t want a slow scanner. Again, the best portable flatbed scanner for you will depend on what you use it for.

So what is the best flatbed scanner for you or your office? Aside from browsing electronic stores and checking scanners against what you now know about them, it’s a good idea to look up the review the scanners got from professionals and consumers to see how it holds up over time. If you do a lot of scanning, you want one that will last. What you can expect to pay will depend on the features you choose. Better quality scanners will cost more. So how much you’re willing to pay will depend primarily on how much quality you really want. Whatever your choice, the best flatbed scanner in your case will have the resolution, bit depth, dynamic range, and speed that your scanning needs.

Making Electronic Document Software Your First Choice

document-captureA few decades ago office workers kept track of their documents by keeping those documents in folders in filing cabinets and desk drawers. Today office workers keep track of documents by using electronic document software. Document storage allows office workers to track and share documents between work stations without having to print out extra pages or worry about anything getting lost. There are lots of reasons to choose electronic storage options over “traditional” storage options.

Indexing And Retrieval

One of the reasons that so many business owners are choosing electronic document software over “traditional” document storage is the ability to file and re-find those documents later. This is often referred to as indexing and retrieval and it cuts down on what could amount to hours spent in a dusty document storage room looking through filing cabinets trying to find the exact version of the document that the employee needed to use. Using software to track documents saves time and it allows employees to share documents between each other without having to worry about whether or not they are literally on the same page. This is one of the many reasons why electronic document storage has become so popular.

Free Management Software

There are so many different free management software options available, how do you choose the electronic document software that is right for your company? Before you do any downloading or sharing of information, you should make sure that the company that issues the software is trustworthy. Sometimes paying for the software and storage features is worth it. Be sure that you thoroughly investigate every type of software that you are considering using, especially if the software is offered for free. Some companies offer software for free that is full of bugs and security loopholes.

Secure Document StorageTransfer of documents.

Perhaps the most important feature of any sort of electronic document software is the security that is offered as part of the software package. This is especially true if you are considering using web based document storage. Make sure that the software you use will also help you keep your company’s info secure. Keeping your company’s information private is important, especially in this age of identity theft and the stealing of information through back doors on the internet. Be sure to read the fine print of any software agreement before you agree to any downloads or uploads of business documents. Secure document storage is very important.

There are so many options available these days when it comes to electronic document software. Some options are free. Some are paid. Almost all of them will help business owners with their indexing and retrieval as well as secure document storage needs. Before you agree to any downloading or uploading however, make sure you do your research. You need to make sure that your company’s best interests are covered and that your company information will be kept secure. Do not just use the first electronic document software you find. Do some research to make sure that you are getting the right software for your company’s needs. Not all programs are equal.